BSBADM405 Meeting Arrangements Assignment Sample

Organise Meetings

Meeting Planner

a) The meeting arrangements will help to run the meeting in a smooth manner. With the help of all the effective arrangements the company can attain desired outcomes. In addition the meeting arrangements will include following:

• Meeting equipment
• Catering
• Accommodation
• Location
• Selecting a date

b) The meeting documentation is the papers are required to provide necessary information to participants. The documentation includes chairperson reports, financial reports, committee reports, written motions, notice of meeting, the agenda etc.

c) The companies will give noticeat least 7 daysbefore the actual day of the meeting.

d) The notice of meeting must include the following information:

• Meetingparticipants (e.g. shareholders, board of directors, members, board of managers, or others)
• Location
• Meetingtype (e.g. regular, annual, special, or other)
• Purpose and agenda of the meeting

Notice of Meeting

To: all the members

Notice is hereby given that the work health and safety meeting at Grosvenor publishing company is schedules to be held on 10 December 2020. All the committee members are requested to meet at company’s board room level one. The purpose of the meeting is to discuss about the work health and safety at Grosvenor Company. All the committee members are requested to bring along the necessary documents, data and analysis sheets for the meeting.

We look forward to have all the related members of committee at the meeting so that we can improvise our plans. In case someone is not able to attend the meeting, you are requested to have your representative attend on your behalf.

Regards,

Agenda

To restock the first aid equipments for the clinic

To finalize the fire evacuation plan

To improve lighting over editors workshops

3)

a) An agenda allows a person to take control over the flow of discussions, issues and the members responsible for reporting particular information at the meeting. Furthermore, it also helps to inform the chairperson and attendees about the purpose of the meeting.

b) A notice is a statement regarding the meeting whereas an agenda is a collection of things to be done in a meeting (Neville & Re, 2019). For the company meeting, a notice of meeting is issued to all the committee members in order to indicate the time, venue, date of the meeting.

c) Quorum refers to the minimum number of voting members who should be present at a meeting. Furthermore quorum is generally used at board meeting and general meetings.

d) Meeting purpose: to improve the work health and safety

Participants: 20 committee members

Agenda:

• Restocking first aid equipment
• Improvement of evacuation proposal

e) It is highly essential to typed up the noted as soon as possible after the conclusion. The main reason is that the memory plays an imperative role and if the notes are written promptly the person could forget the essence of the discussion (Doan et al., 2020).

f) The main role of chairperson is to encourage the decisions. Furthermore the chairperson is responsible for allowing fair and open discussions so that he make decisions in an appropriate manner (Solanke, 2016).

g) The annual general meetings have some special requirements. The meeting must be held by the organization every year in order to discuss business matters

h) Formal meeting includes number of different necessary things like the purpose of meeting, decisions that are made and the name of attendees.

i) Some of the effective cultural communication technique includes active listening; avoiding slang, watch your nonverbal communication

J) Work health and safety laws:

• To guide the organization with ways to decrease and remove the chance of occurrence of job site hazards.
• To ensure that the health and safety of employees must be maintained at the workplace

Reference for Meeting Arrangements

Bornstein, S. (2016). Unifying Antidiscrimination Law Through Stereotype Theory. Lewis & Clark L. Rev., 20, 919.

Doan, T. M., Jacquenet, F., Largeron, C., & Bernard, M. (2020, September). A Study of Text Summarization Techniques for Generating Meeting Minutes. In International Conference on Research Challenges in Information Science (pp. 522-528). Springer, Cham.

Neville, K., & Re, S. (2019). Guidelines for Creating Meaningful Meeting Minutes. Teaching and Learning in Nursing, 14(4), 235-237.

Solanke, I. (2016). Discrimination as Stigma: a theory of anti-discrimination law. Bloomsbury Publishing.

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